A. Establishment and Maintenance of Secretariat

• Complete location and compilation of database
• Dissemination of conference information to this database
• Receiving all correspondence from prospective delegates
• Answering all queries
• Taking responsibility for all co-ordination with delegates, speakers
• Keeping contact with delegates, speakers, organizers and mutually providing a nodal point for dissemination of information

 B. Co-ordinate with regard to no. of participants

• Design Registration / Hotel forms
• Receipt of participant registration
• Communication with participant on charges, special requests etc.

C. Mailing of Brochure

• Printing of brochures
• Mailing of the brochures
• Final program to be put in the delegate bag at the conference venue
• All invitation cards, certificates, abstract booklets. (Designing, proof reading, layout of all mentioned above)

D. Prepare & Distribute Registration Material

• Registration forms
• Kit bags
• Badges, name tags, special badges
• Safe to keep cash
• Stationery
• Telephone
• Charge slip (validators credit card charge)

 E. Setup Registration Counters

• No. of Registration desks and manpower according to no. of participants. We can also arrange similar facility at their place of stay.

 F. Registrations will be done during the conference with computers and separate counter will be setup in  alphabetical order (pre-registered, spot registration)

 G. Accept on the spot registration. We will accept all major credit cards and would be able to do on the spot registration and cash transaction and co-ordinate with pre conference registration.