Exhibitions Management

We have a specialised department for managing the Hotel Accommodation & Travel Requirements for the exhibitors, visitors and delegates during the Major Exhibitions in India in metro cities across India like Delhi, Mumbai, Chennai, Hyderabad, Bangaluru and all other major cities.

OUR SERVICES

ALPCORD will negotiates special room rates with the hotels to suit the requirements of conference & exhibition delegates.

• Identification of suitable hotels
• Negotiate special rates
• Co-ordination among various hotels
• Up gradation of rooms for VIP delegates
• Arrangements for timely check in, check-out & payment procedures
• Managing room allocations
• Additional amenities

Professional manpower and Alpcord staff will manage Hotel Desks at the major official hotels and at the venue as well.

Create link on the website through which delegates can book tickets direct at website and avail special discounts.

As part of our services, we will set up counter with Amadeus online booking system at the exhibition venue which will allow all delegates to:

• Book tickets on the spot at  venue
• Amend their bookings on the spot

Draw up detailed transport plan for the entire event. Professional  representative for airport transfers, shuttle services, social functions, accompanying persons programme.

ALPCORD shall arrange various optional City tours, Spouse Programs, Excursion Tours and Pre & Post Conference Tours. All tours will be displayed on Conference website that can be booked and paid online or on site.

Alpcord has the experience of handling Onsite Registration & Venue Management for Exhibitions & Conferences. Please find below the services which we offer:

• Uploading of all registrants on our Online software.
• Auto confirmation email & SMS to all delegates with Unique Registration Number.
• Setting up of registration counters and self-serving kiosks at the Exhibition venue where Pre registered Delegate can print their own badges with RFID.
• Providing instant reports on how many people checked-in, kits distributed, lunch/dinner plates served etc to keep a track of the count.

The first step towards a successful exhibition is the ease with which your prospective exhibitors can view stalls along with their status and book them online.

Alpcord Provides a complete online solution where you can display the entire layout along with the booking status of each stalls.

Alpcord provides tools by which an exhibitor just scans the visitor badge and the visitors details are stored in the exhibitor control panel from where he can retrieve it any time.

With Alpcord advanced technology, you can now have your visitors register over the web in advance to avoid the rush and also pay online and get an instant confirmation along with their assigned QR code.

On scanning the exhibitor QR code, the visitor can not only acquire the contact details of the exhibitor but can also acquire a link to the exhibitors profile and stall location at the event for future reference and social media sharing.

The administrator can not only make the entire process online but also create sub users under him with specific tasks to manage like the marketing manager can create mailers and send it to the prospective manager can check the list of additional items ordered by exhibitors or the accounts manager to see payment status of the exhibitors and send invoices, reminders and much more.

For any queries, please email us at events@alpcord.com